Soroptimist International of Central Solano County
Committee SignupS
“We need your help to make this all happen. Sign up to volunteer for committees!
Becky Lessler, President of Soroptimist International of Central Solano County
CLUB COMMITMENT
Membership on committees affords each club member the opportunity to collaborate with other members and to offer her individual talent and input into the important work that we do. As a member of SI-Central Solano County, you are expected to actively serve on at least one committee and to participate in “Hands-on Projects.”
Each June, members are encouraged to join one or more committees for the upcoming year. Once inducted, new members may choose to be a member of any committee at any time. The Membership Chair serves as liaison to other committee chairs when new members have selected their committee.
COMMITTEE CHAIR RESPONSIBILITIES
- Establishes outline of committee’s work for the year in conjunction with Club Master Calendar and shares with committee members; when necessary prepares a budget.
- Organizes, establishes agendas and conducts regular meetings. When feasible, ensures that all club members are aware of the meeting time/date so that they may participate if they wish.
- Regularly communicates with and actively engages committee members about meetings, items for discussion, future planning.
- Delegates and assigns tasks to committee members and follows-up to ensure that work progresses in a timely way.
- Establishes a means for the provision of minutes to committee members and to the Board; provide written monthly update for the Board meeting, and motions as required.
- Coordinates work with other committees, as needed.
- Provides monthly update for committee activity at Business Meeting.
- Maintains all pertinent communication/documents regarding the committee’s activities as a formal record; retains 3-year history of committee records, and provides in-coming chair with committee records and materials within 30 days of committee chair change.
- Responsible for monitoring expenses and approves payments/reimbursement requests
COMMITTEE MEMBER RESPONSIBILITIES
Membership on committees affords each club member the opportunity to collaborate with other members and to offer her individual talent and input into the important work that we do. As a member of SI-Central Solano County, you are expected to actively serve on at least one committee and to participate in “Hands-on Projects.”
Each June, members are encouraged to join one or more committees for the upcoming year. Once inducted, new members may choose to be a member of any committee at any time. The Membership Chair serves as liaison to other committee chairs when new members have selected their committee.
- Attends meetings
- Prepares for and participates in committee discussions and decisions.
- Completes all commitments and assigned tasks.
- Supports committee and club decisions.
- Participates as sub-committee chair as needed.
COMMUNICATIONS AND CHANNELING OF COMMITTEE MOTIONS AND PROPOSALS
- When a motion or proposal is ready for consideration, the committee chair contacts the club President to discuss how best to proceed; next steps could include a presentation to the Board, a presentation to the general club membership, or other action as suggested by the President.
- Committee motions presented to the club membership for a vote will be provided to the Board as a courtesy and for comment and review, prior to being included in the Business Meeting agenda. Motions and proposals do not require board approval to be considered by the membership.
- The committee chair, on behalf of the committee, makes a report to the club for action (Attachment D, Motion Form), noting comments/endorsements from the Board, if any. Any recommended changes by the Board will be referred back to the committee chair, who will share the proposed changes with committee members.
- The club membership takes actions on committee recommendations.
